Date: Oct. 5, 2015
From: Linda McKnight, Director, Advisory Services, Human Resources
CC: Human Resources Advisory Services
To: HR Administrators (Vancouver campus)
Subject: Federal Election – Oct. 19, 2015
The Canadian federal election takes place on Monday, October 19, 2015. This memo is to advise you of the University’s obligations to employees who are scheduled to work on Election Day.
Voting will take place between 7:00 a.m. and 7:00 p.m. UBC employees who are registered voters and who are scheduled to work on that day are entitled, by law, to three consecutive hours in which to vote. Many employees’ scheduled working hours may overlap with voting hours.
Employees scheduled to start work later than 10:00 a.m. or employees scheduled to finish work by 4:00 p.m. will not need extra time off to vote. However, employees with fewer than three hours of personal time between the voting hours and the start or end of their working day may require some paid time off.
If employees request paid time off in order to have three consecutive hours of personal time to vote, they must be allowed enough paid time away from work to ensure they have a full three hours in which to cast their ballot. This time may be scheduled to best suit the convenience of the employer, so it is up to each department to determine whether an employee is permitted a late start or an early finish.
If you have any questions regarding scheduling hours on Oct. 19, please contact your Human Resources Advisor or Associate directly.